Easypay Canadian Payroll Software (Canada)
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What's New in Easypay Version 2
Operating Systems: Windows 8, Windows 7, Vista, XP, 98 SE, 2000, NT, Me
Here are some highlights of some of the new features included in Easypay Version 2.
  1. New employee update utility
  2. A more powerful Click-n-Pick report
  3. Improved data entry
  4. Scroll through employees
  5. Enter dates using the calendar
  6. Choice of date formats
  7. Reference numbers
  8. Cheque numbers: Pre-printed cheques
  9. Improved timecard entry
  10. Improved Remittance Summary report
  11. Improved employee lookup window
  12. Print T4 slips on plain paper
  13. New 'Select Dates' report
1. New Employee Update Utility
The Employee Update Utility is a powerful new feature for updating various types of employee information.
In the example below, we are giving hourly employees a 2.5% raise and updating the last raise date.
When the Next button is clicked, a new window is displayed that lists the old rate of pay and the proposed new rate of pay. You can de-select one or more employees so that they will not receive the proposed change. You can also manually over-ride the proposed new rate of pay for any employee, by entering a new value.
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2. A More Powerful Click-n-Pick Report
The new Click-n-Pick report is a powerful report writer.
It allows you to design your own reports by selecting fields from the Employee Profile, Year-to-date and History.
You can save your report specifications for future use.
A report can be previewed or printed multiple times without exiting the report window.
You can customize your report's appearance by clicking and dragging items to new positions. You can also add a total field, pick your font, font size, paper size and orientation.
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3. Improved Data Entry
Data entry for benefits, deductions, and earnings has been changed so that values are now entered directly into the grid.
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4. Scroll through Employees
Scroll buttons are available in various windows, including Edit Employee Profile and Timecard entry.
Use these buttons to quickly scroll from one employee to the next. Save changes using the Apply button and then quickly scroll to the next employee.
Plus, you can specify the types of employees to be displayed while scrolling.
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5. Enter Dates using the Calendar
A calendar button is available for most date entry fields.
Click the button to display the calendar and then select a date in the calendar by double clicking it.
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6. Choice of Date Formats
The date format that is used throughout Easypay can be set to either dd/mm/yy or mm/dd/yy.
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7. Reference Numbers
Version 2 assigns a Reference Number to all payments.
• Payments by cheque are assigned a reference number and a cheque number.
• Payments by direct deposit are assigned a reference number, but they are not assigned a cheque number.
The reference numbers have no affect on the cheque number sequence.
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8. Cheque Numbers: Pre-printed Cheques
Version 2 includes the option to assign cheque numbers at the time the cheques are printed, instead of at the time the payroll is calculated. This allows the cheque numbers that are recorded by Easypay to be synchronized with the pre-printed numbers on the cheque forms.
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9. Improved Timecard Entry
In the top right hand corner of the timecard entry window, Regular, Overtime and Total hours are displayed for the current employee.
All of the timecards that have been entered and saved for the current employee are displayed in the grid in the bottom of the timecard entry window. You can quickly access any entry displayed in the grid by clicking it.
Earnings and Deductions are now combined on one tab.
When you select a rate for earnings that are defined as QTY * RATE, the selected rate becomes the default rate for that type of earning. For example, if you select rate D for mileage, then rate D will become the default rate for mileage. To change the default rate, use the drop down list to select a different rate.
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10. Improved Remittance Summary Report
The Remittance Summary report now allows you to select and include source deduction adjustments that were applied to pay periods after they had already been included in a previous remittance.
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11. Improved Employee Lookup Window
New sorting options have been added to the Employee Lookup window. Plus, each column can be quickly sorted in ascending or descending order by clicking its caption.
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  1. Faster TD1 amount entry
  2. Improved print preview
  3. Personalized background image
  4. Original Hire Date
  5. Historical Timecard Listing
  6. Calculate Quick Cheque: Improved
  7. Quick Cheque: Include Salary
  8. Display last menu selection
  9. Re-designed ROE entry
  10. Banked Hours
  11. General Ledger: Special Entries
  12. Comprehensive manual and online help
  13. Easystub Internet Pay Stubs
12. Print T4 Slips on Plain Paper
You have the option to print T4 / T4A slips and summaries on plain paper. This saves you the trouble of ordering forms from the CRA and then trying to line them up for printing. All of these plain paper versions of the forms have been approved by the CRA.
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13. New 'Select Dates' Report
This report allows you generate a report based on one of the dates that are recorded in the employee profile.
In the example below, the report would print employees who have a birthday during the month of September.
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14. Faster TD1 Amount Entry
When adding new employees, the Federal and Provincial TD1 amounts are automatically entered.
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15. Improved Print Preview
The print preview window has several new features:
• maximize window to a full screen
• quickly navigate through pages
• zoom in or out
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16. Personalized Background Image
You can personalize Easypay by using a favorite photo as the background image.
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17. Original Hire Date
An Original Hire date has been added to the Employee Profile. It allows you to keep track of the original date that an employee started with the company. This is useful in situations where employees are terminated and then rehired. The Last Hire date keeps track of the most recent date that the employee was hired.
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18. Historical Timecard Listing
When a pay period is closed, Version 2 archives the timecards entered during that pay period. The Historical Timecard Listing allows you to re-print the timecards from previously closed pay periods.
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19. Calculate Quick Cheque: Improved
The Calculate Quick Cheque window has a couple of new features.
It now allows you to quickly turn on or off direct deposit for the Quick Cheque payments.
It also includes a list of employees that are receiving payment in the Quick Pay calculation. You can use this list to quickly verify the employees that are included and the pay periods into which the payments will be processed.
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20. Quick Cheque: Include Salary
When creating a Quick Cheque for a salaried employee, you can now include or exclude their regular salary by using the new Include Salary check box.
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21. Display Last Menu Selection
This option allows you to automatically re-display the most recently used drop-down menu after performing a function. This is particularly useful when you need to return to the same drop-down menu after performing a process (for example: the Payroll drop-down menu).
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22. Re-designed ROE Entry
The ROE entry window has been changed so that it looks like an actual ROE form. You can quickly scroll the form up or down during data entry.
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23. Banked Hours
Version 2 supports the banking and redemption of banked hours.
Banked hours taken and earned are entered in the timecard or Quick timecard entry windows under the Vacation/Misc. tab.
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24. General Ledger: Special Entries
Easypay Version 2 allows you to easily create G/L adjusting and reversing entries.
• G/L adjusting entries can be created for cheques that are posted to a pay period after the G/L entries for that period have been created and posted.
• G/L reversing entries can be created for cheques that are voided or deleted from a pay period after the G/L entries for that period have been created and posted.
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25. Comprehensive Manual and Online Help
The Easypay manual and online help have been updated and expanded.
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26. Easystub Internet Pay Stubs
Easystub is an optional feature that allows your employees to access their pay stubs using the Internet. For more information, please visit the Easystub page.
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Free 45-day trial version
The Version 2 trial version and manual can be downloaded here.
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Payroll software for small and medium-sized businesses in Canada.